Set Out of Office in Outlook

Set Out of Office in Outlook

In this article, we will show you how to Set Out of Office in Outlook in all of its versions, like Outlook 365, Outlook 2007, Outlook 2016, and others.

Many Microsoft Outlook users notify their contacts of their unavailability by sending an email account after creating a community in Outlook. It is not a smart choice to do so than to set out of office in Outlook app, Outlook 2007/2010/2016/365 as ‘out of office’ would automatically send an email if they decide to reach you.

The table of contents:

  1. In Outlook, what is the out-of-office setting?
  2. Why is it necessary to set up Outlook’s out-of-office settings?
  3. How do I change my Outlook app’s out-of-office setting?
  4. What do you include in Outlook as you set out of office?

In Outlook, what is the out-of-office setting?

Your boss is notified that you have taken an extended leave or are going on a long break, but are your clients aware? We’d both like to notify our clients and contacts that we’re unable. If you do not have an Outlook exchange portfolio, this can be a difficult job. Are you one of them? Then, how does an Outlook feature call to set out of office work in Outlook?

The article’s following content will show you how to set up an out of office message in Outlook. Out of office will continue to alert your clients, friends, and contacts on your behalf, while you can just turn off your phone alerts and enjoy the ride.

Why is it necessary to set up Outlook’s out-of-office settings?

If you don’t send your coworkers and customers any warning, won’t anyone ask where you’ve gone without telling them? Your workaholic coworkers have the right to a sense of direction and assurance that you will turn up sooner or later. So, learn how to set up out of office in Outlook and notify your friends when you will be going back to work and who they can call in your absence.

Set Out Of Office in Outlook 365/ 2016/ 2007

In Outlook 365/2016/2007, there are two ways to set out of office. One is for Outlook non-exchange account holders, and the other is for Outlook exchange account users. The methods for setting out of office in Outlook 2016 and 2017 are the same. Any Outlook user may use one of the methods mentioned above to set out of office in Outlook based on the type of account they have.

Set Up Out Of Office In Outlook For Exchange And Online Accounts

The best part of using an Outlook exchange account is that you don’t have to use a template message. Follow these basic steps to quickly set out of office in your Outlook account:

  • After you’ve opened your Outlook account, click the ‘File’ button.
  • From the contents, choose the ‘Info’ tab.
  • Click on the ‘Out of Office’ choice under ‘Automatic answers.’
  • There will be two choices in the subsequent dialogue.
  • Don’t give out automated responses.
  • Send out automatic reply

Choose the second option to submit automated responses.

  • Set the start and end date with timings.
  • Make a message just as you like it.
  • Finally, press the ‘Ok’ button.

send automatic replies

You should have been able to learn how to set out of office in Outlook 2017 and other iterations by taking the measures outlined above. If you have a non-exchange Outlook account, proceed to the next method.

Set Out Of Office In Outlook For Non-exchange And Online Accounts

It is a little more difficult for Outlook non-exchange account users, but not too difficult if you have been well led. offers the perfect strategy for set out of office in Outlook:

  • To create a new email message, click the ‘New message’ button.
  • In the ‘Subject’ tab, type ‘Out of Office.’
  • Create a meaningful note that will assist your contacts in following up while you are away from the
  • workplace. Make an effort to keep the message brief.
  • Choose ‘Save As’ from the ‘File’ menu.
  • Select ‘Outlook Template’ from the ‘Save as’ drop-down menu.
  • Change the template message’s name to anything you like, for example, “A.”

Non-exchange And Online Accounts

After following these steps, the template will be saved, and you will need to create the following rule:

  • Select ‘Rules’ from the drop-down menu.
  • Drop down the ‘Apply Changes’ folder and select your account, i.e. ‘B’, to add to the new folder.
  • Start with the following page and press on ‘New rule’ once more.
  • Select ‘Apply law’ and start with a black section.
  • Choose conditions and check the box next to the following one.

set up of office in outlook

  • Now, review the reply using a template box and click on the rule’s description.
  • Select “User Templates in File System” from the ‘Look in’ drop-down selection.
  • Choose ‘Out of Office,’ name it ‘D,’ and then click ‘Next.’
  • Select ‘Exceptions’ and then ‘Turn on this Rule’ to make it ‘E’.

set up office in outlook

After allowing the rule, proceed with the steps below to finally set out of office in outlook.

  • Connect to the ‘Home’ tab and choose ‘Rule.’
  • Choose ‘Rules and Alerts’ and then ‘email rules.’
  • Select the rule you want to change from the list and change it to ‘F‘.
  • Select the rule and press the ‘Ok’ button to save all of the modifications.

set up office in outlook

You just learned how to set out of office in Outlook software, Outlook 2017, and other versions of Outlook by completing all of the steps.

What Should Be Used When Creating An Outlook Out Office?

The methods described above will teach you how to set up an out-of-office message in Outlook 2007, Outlook 2017, and Outlook 365. Let’s take a look at the quality of the automated responses now. Since the automated replies are created for the colleagues and business partners, the material should be reasonably normal and only important to the business. It is suggested that you include the following elements in your ‘out of the office’ content:

Where are you going?

  • Time period starting on such and such dates
  • Mention your substitute, and who they can contact in your absence.
  • You should attach a few important documents to give them access so they don’t disturb you when you’re moving from one location to another.
  • Let them know about the projects to look at, in order of priority.

Finally, show your support for their patience, provide your personal or alternative phone number that you will use when out of the office, and sign off sincerely.

Conclusion: Webmailtech still has the best possible solutions and methods for major-minor queries such as how to set out of office in outlook, how to create a signature in outlook, or even how to set up Gmail in outlook in all versions such as outlook 2017, outlook 2007, and outlook 365. If you were unable to use the methods mentioned above, please contact our specialist technician via chat.




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Written By

Elena Fiore

Elena Fiore is a Technical Writer in Webmail Tech with over 8 years of experience and specializes in email and cloud computing. His specialty is writing about such as Outlook, Yahoo, Verizon, SBCGlobal, Gmail, Apple Mail, AOL, WildW, Cash App, and others.